Administrative Assistant

Company: Aston Carter
Location: Peterborough, England
Industry: Electronics, Other
Rate: Up to £16 per hour
Job Type: Contract (13 Months)
ID: 0701AA
Posted: 07 Jan 2019

Administrative Assistant Job Description:

KEY RESPONSIBILITIES:

  • General administration for the team including arrangements for team meetings and events.

  • Co-ordinating the regular stationary & office supplies ordering process

  • Administration of indirect purchasing activity for the team including ensuring procurement system is updated in timely and accurate manner and discrepancies are investigated and reconciled

  • Liaising with external supply partners regarding agency staff invoicing

  • Monthly updating and reporting for project time tracking system to ensure hours are correctly recorded for project spend tracking purposes

  • Manage incoming (hard copy) mail

  • Assisting with arranging travel schedules for team members - interacting with internal and external travel departments ensuring most cost effective and convenient methods of travel.

  • Co-ordinate ground transportation, hotel reservations, rental cars and meeting appointments as required for team members and visitors.

  • Maintaining the visitor database and any special arrangements for their site visit

  • Liaison with site communications team and co-ordinating general communications to the team via notice boards and visual displays.

  • Liaison with the IT department for all team IT and desktop services requirements

  • Preparing office facilities and induction information packs for new employees

  • Maintaining the office absence database

    KEY COMPETENCIES:

  • Adaptability

  • Work Standards

  • Working Together

  • Decision Making

  • Building Partnerships

  • Inclusive Environment

    SKILLS & EXPERIENCE REQUIRED:

  • Previous experience in a diverse administrative role

  • Good understanding and previous experience of using Microsoft office including Word, Excel and PowerPoint

  • Capable of working on own initiative and cross functionally

  • Experience of operating within a fast-paced large organisation

  • Confident and professional communication style

  • Confident in making decisions e.g. travel arrangements
Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. It is a company within the Allegis group of companies, the fourth largest staffing group in the world, (collectively referred to as the "Allegis Group"). TEKsystems, Aston Carter and Aerotek are trading names of Allegis Group Limited. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/privacy-policy. Please note when you give us your data, we will share it within Allegis Group and this involves the transfer of such data outside the European Economic Area, subject to the protections described in the Allegis Group Online Privacy Notice.

Required Skills:

administration, administrator

About Aston Carter:

Aston Carter has grown to become a preeminent global provider of top talent to businesses requiring highly specialised professionals focusing on Accounting & Finance, Change & Transformation, Compliance, Management Consulting, Operations and Risk & Regulation. Aston Carter’s global reach extends to 16 countries across Europe, Asia and North America – each with a firm focus on the core values that made Aston Carter the company it is today: Commitment, Character & Trust, Relationships, and A Passion for Excellence.

Contact Information:

Sean Adams
seadams@astoncarter.com
TEL :

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