Personal Assistant

Company: Aston Carter
Location: Reading, England
Industry: IT, Other
Rate: Up to £100 per day
Job Type: Contract (18 Months)
ID: 0808PA
Posted: 08 Aug 2019

Job Description:

Personal Assistant

Key areas of responsibility:

  • Diary management for senior staff, responsible for keeping an overall view of the diary and ensuring provision of all briefing documents and supporting information to the Manager where necessary

  • High level administration support to the senior staff members, including:

  • Scheduling and co-ordination of group meetings/off-sites, including logistics, catering etc.

  • Preparation of meeting agendas and briefing packs where appropriate.

  • Organising group travel itineraries and using online travel tools

  • Delivering high quality and timely responses to incoming telephone calls, emails and correspondence.

  • Assisting with preparation of presentations, reports and correspondence from draft.

  • Ownership of internal processes, including MS Market, MS Expense and Concur - creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement, preparing and presenting expenses and organizing travel.

  • Updating and monitoring Org Charts, team aliases, SharePoint.

  • Responsible for assisting new starters.

  • Remind Manager(s) of scheduled activities which require preparation including 1-1s performance reviews, internal and external meetings, presentations, etc. Chase team members for information to meet deadlines.

  • All travel itineraries to be identified and arrangements made well in advance with all visa requirements, currency, hotels, transfers etc.

  • Meet and greet visitors to MS, ensuring meeting participants are notified of visitor's arrival.

  • Provide administrative assistance to ad hoc Group projects, where appropriate.

  • Assis with ad hoc projects on behalf of Managers as and when required,

  • Arrange conference calls/live meetings.

  • Deal with meetings and emails with a high degree of confidentiality
Top 3 Skills

1

Strong PA experience in a large fast paced Corporate environment

2

Proactive self-starter, used to working on own initiative - and knowing when to ask for guidance

3

Highly organised and efficient, able to juggle multiple priorities and keep calm under pressure

Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. It is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/en-gb/privacy-notices.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://www.allegisgroup.com/en-gb/privacy-notices.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at https://www.allegisgroup.com/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.

Required Skills:

personal assistant

About Aston Carter:

Aston Carter has grown to become a preeminent global provider of top talent to businesses requiring highly specialised professionals focusing on Accounting & Finance, Change & Transformation, Compliance, Management Consulting, Operations and Risk & Regulation. Aston Carter’s global reach extends to 16 countries across Europe, Asia and North America – each with a firm focus on the core values that made Aston Carter the company it is today: Commitment, Character & Trust, Relationships, and A Passion for Excellence.

Contact Information:

Sean Adams
seadams@astoncarter.com
TEL : +44 20 7532 7934

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