Executive Assistant

Company: Aston Carter
Location: Richmond upon Thames, England
Industry: IT, Other
Rate: £150 - £190 per day
Job Type: Contract (11 Months)
ID: 0711EA
Posted: 07 Nov 2019

Job Description:


We have an exciting opportunity for a proactive, talented Executive Assistant to join our growing team. The role is focused on providing adminstrative support to the Senior Director of Global Marketing Ops Transformation & Enablement and more broadly for the business operations and change management teams. You will need excellent coordination skills; experience of finance process & tools; excellent Outlook, Word, Excel and Powerpoint skills; an ability to learn new tools/systems quickly and a passion for delivering results through effective teamwork.

Core responsibilities:

  • Support for Global Marketing Ops Transformation & Enablement team

    o Diary and workload management, seamlessly organising and maintaining extremely busy and constantly changing diaries

    o Assisting with events management, team meetings and supporting with group events when required

    o Minute taking and ensuring all actions are captured and followed up

    o Ensuring team leads are fully prepared for all key meetings with stakeholders across the Global Marketing organisation, preparing context and background information as required

    o Respond to enquiries and requests; ensuring all key contact enquiries are handled efficiently and effectively, seeking answers and resolving matters personally where appropriate

    o Proactive follow up of management meetings and off site actions with key stakeholders to ensure timely delivery

    o Assisting the wider team with group meetings/travel/expenses

    o Creating travel itineraries when required

  • Procurement and Legal process support

    o Support with the process of managing vendor contracting processes through Legal & Procurement approvals

    o Become subject matter expert for Legal & Complaince processes & tools to ensure all key team activities are managed on time and go through the correct process & procedures

  • Compliance & Training

    o Developing/tracking team progress against key training modules

  • Supporting other key team projects as required

    Essential Requirements:

  • Experience: 5+ years experience in similar roles

  • Skills & Abilities: strong organisation/prioritisation skills, high standards and attention to detail, a self-starter with a can-do attitude, ability to deliver in a fast-moving/ambiguous environment; professional demeanour & ability to engage at a senior level, customer focused, team player

  • Knowledge required: Outstanding Excel, Powerpoint, Outlook & MS Office Suite knowledge
Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. It is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/en-gb/privacy-notices.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://www.allegisgroup.com/en-gb/privacy-notices.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at https://www.allegisgroup.com/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.

Required Skills:

personal assistant, executive assistant, administration

About Aston Carter:

Aston Carter has grown to become a preeminent global provider of top talent to businesses requiring highly specialised professionals focusing on Accounting & Finance, Change & Transformation, Compliance, Management Consulting, Operations and Risk & Regulation. Aston Carter’s global reach extends to 16 countries across Europe, Asia and North America – each with a firm focus on the core values that made Aston Carter the company it is today: Commitment, Character & Trust, Relationships, and A Passion for Excellence.

Contact Information:

Sean Adams
TEL : +44 20 7532 7934

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