Executive Assistant

Company: Aston carter
Location: Reading, UK
Industry: Admin and Secretarial, Aston carter, Business Transformation and Change Management, Other
Rate: 160.0 - 200.0 GBP Daily
Job Type: Contract
ID: JP-002552809
Posted: 06 Jan 2022

Job Description:

Our client, one of the largest technology companies across the globe are currently seeking an Executive Assistant to join their team on an initial contract until June 2022, with the view to extend for a further 12 months. The role will be based in Reading, Berkshire but they are also open to the role being fully remote.

Key Responsibilities include (but are not limited to):

• Proactively and efficiently manage the complex calendar of the Industry Solutions Growth and Strategy Directors and help prioritize meetings based on business needs

• Evening and weekend checks for calendar changes and alerting manager of calendar changes

• Ability to look ahead and understand the prioritization of key objectives and help manage the deliverables or priorities

• Assist with all meeting logistics, small to large events and other ad-hoc administrative tasks

• Schedule customer, partner, employee meetings, all -hands, off-sites, summits etc.

• Plan & coordinate domestic and international travel from end to end for the executive by developing itineraries and agendas; scheduling flights, booking other transportation and ensuring adequate time and back-up plans; arranging lodging and meeting accommodations

• Reconcile and submit timely expense reports in compliance with MS Policy

• Proactively provide administrative and staffing support to the team, including but not limited to space, tracking capital assets, procurement, alias maintenance, headcount management, new/internal onboarding and event management

• Maintain group information with confidentiality and integrity. Use discretion to make decisions within your area of responsibility

• Procurement of goods and services including computer equipment, office supply, reference materials and facility requests. Manage aliases and support new employee setup (office, equipment, etc.)

• Assist the Business Manager with budget processes, producing reports, planning, managing and tracking operating expenses for the teams, as well as managing, tracking and closing PO’s

• Plan, coordinate and execute team morale events by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustment to plans as needed

• Maintain accuracy of complex data by using Microsoft systems and tools to meet compliance standards

Basic Qualifications:

• 3+ years of Executive Administration Experience.

• 3+ years of Microsoft Office experience (Outlook, Word, Excel, Power Point, OneNote, Visio, SharePoint, Teams)

Other Qualifications.

• Ability to expand core working hours to accommodate time zones.

• Minimum of 3 years of demonstrated work experience in a fast-paced administrative capacity supporting executives. Proactive in anticipating executives’ needs and able to work independently to make administrative decisions and possess executive maturity

• Ability to effectively manage a high priority and time sensitive workload with a calm, confident and positive attitude, ability to work independently, deal with ambiguity and have a passion for making managers and organizations great

• Demonstrate ability to prioritize and manage complex schedules, as well as prioritize own work and resources to complete projects on time while maneuvering challenges effectively

• Demonstrate diplomacy, ability to interface with a variety of executive levels with smooth and polished manner

• Demonstrated problem-solving skills and strong attention to detail; able to remove barriers to get the job done

• Adaptable and must work successfully in a team environment, building and maintaining effective work relationships with a diverse group of contributors internally and externally. Demonstrate drive and initiative and have positive and professional approach

• Agile in shifting directions in response to changing environment, ability to work effectively under tight time constraints, use good judgment and be a good team builder and negotiator

• Effective written and verbal communications skills required

• Proficiency with MS tools – HeadTrax, MSS, MS Expense 2, MyOrder, MS Approval, etc. In depth knowledge and proficiency with Microsoft products including Outlook, PowerPoint, Visio, Word, Excel, SharePoint and ability to learn new internal systems quickly and become comfortable with new technologies required

Job Title: Executive Assistant

Location: Reading, UK

Rate/Salary: 160.00 - 200.00 GBP Daily

Job Type: Contract

Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/en-gb/privacy-notices.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://www.allegisgroup.com/en-gb/privacy-notices.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at https://www.allegisgroup.com/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.

Required Skills:

Administration,Organizational and management skills,Event management,Budget management,Support,Administrative assistance

About Aston Carter:

Aston Carter has grown to become a preeminent global provider of top talent to businesses requiring highly specialised professionals focusing on Accounting & Finance, Change & Transformation, Compliance, Management Consulting, Operations and Risk & Regulation. Aston Carter’s global reach extends to 16 countries across Europe, Asia and North America – each with a firm focus on the core values that made Aston Carter the company it is today: Commitment, Character & Trust, Relationships, and A Passion for Excellence.

Contact Information:

Robert Robbins

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