Administrative Assistant

Company: Aston Carter
Location: Solihull, England
Industry: Admin and Secretarial, Other
Rate: £100 - £115 per day
Job Type: Contract (6 months)
ID: JF656651
Posted: 08 Oct 2019

Job Description:

Administrative Assistant

Our client, a global leading FTSE100 firm, are seeking an Administrative Assistant on an initial 6-month contract (likely to extend) to start ASAP.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1 Prepares documents, reports and presentations.

2 Coordinates small projects that support the work of individuals or groups assigned, which involves collecting information, performing research, and planning events, meetings, social gatherings.

3 Facilitates schedules and travel for individuals or groups supported, which includes tracking schedules and keeping calendars up-to-date, making travel arrangements, preparing expense books and expense reports, and processing invoices, as necessary.

4 Facilitates the work of those supported, which includes scheduling meeting rooms, dealing with cleaning crews, keeping keys of offices and facility, ordering office supplies, dealing with vendors, and greeting visitors.

5 Assists in the interpretation and enforcement of the HR policies, practices and procedures. Ensures compliance with policies through training, coaching, audits and ongoing review of personnel actions.

SKILLS AND KNOWLEDGE REQUIRED:

1 Demonstrated knowledge of and ability to apply organizational skills, planning, and time management skills for self and others.

2 Demonstrated knowledge of domestic and international travel services as well as scheduling techniques and guidelines involving expense reporting.

3 Knowledge of and ability to apply shorthand/speed-writing and proofreading techniques.

4 Demonstrated knowledge of word processing and spreadsheet applications.

5 Knowledge of English grammar, punctuation and spelling.

6 Demonstrated ability to apply effective oral, written, and listening communication skills.

7 Ability to apply problem solving and decision making skills.

8 Demonstrated ability to operate office equipment including a telephone system and desktop/laptop computers.

Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. It is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/en-gb/privacy-notices.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://www.allegisgroup.com/en-gb/privacy-notices.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at https://www.allegisgroup.com/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.

About Aston Carter:

Aston Carter has grown to become a preeminent global provider of top talent to businesses requiring highly specialised professionals focusing on Accounting & Finance, Change & Transformation, Compliance, Management Consulting, Operations and Risk & Regulation. Aston Carter’s global reach extends to 16 countries across Europe, Asia and North America – each with a firm focus on the core values that made Aston Carter the company it is today: Commitment, Character & Trust, Relationships, and A Passion for Excellence.

Contact Information:

James Fernley
jfernley@astoncarter.com
TEL : +44 20 7532 7924

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